Right-fit CRM setup

Equip your team with a CRM they’ll actually use - no vendor bias, no bloated features. We independently select and implement the right tool - fast - so your pipeline is organized, deals are tracked, and sales finally feel under control.

Quick
snapshot

  • Who it’s for: Sales teams stuck in spreadsheets or using an old/busy CRM no one updates.
  • What you get: A tool-independent CRM selection and setup tailored to your workflow - fully implemented and adopted in under 4 weeks.
  • ROI or impact: For an 8-person sales team, ROI typically comes in 2-3 months by saving 40+ hours/month on admin tasks. Long-term, expect 5–15% more revenue through better follow-ups and cleaner data.

Want your sales reps to gain 8 hours a week?

Let’s explore you how automation, smarter tools, AI, and clearer data can give your team more time to sell.

CRM: your sales command center

Your sales depend on how well you manage your customer data - it's that simple. Replacing chaotic spreadsheets or outdated tools with a clean, intuitive CRM will streamline your sales, eliminate wasted time, and directly boost revenue.

Why is choosing the right CRM so important?

Your CRM should simplify your life - not add complexity. The right CRM reduces wasted admin time, makes data easy to read, and clearly shows where your sales process can improve.

What kind of CRM should you pick?

Most SMEs don’t need expensive, complicated CRMs built for enterprises. But choosing among tens of options can feel daunting - that's exactly where we help.

Why consider a CRM upgrade now?

Sticking with spreadsheets or old CRMs gets more costly and complex as your business grows. Upgrading now protects your momentum, prevents costly mistakes, and ensures your sales continue scaling smoothly.

Why choose us?

We’re not software vendors - we're usability experts with hands-on experience across 10+ leading CRMs (Pipedrive, monday.com, Zoho, Freshsales, Attio) and many more). We’re tool-agnostic because frankly, we’ve seen too many SMEs burned by flashy software that didn’t deliver. We help you quickly choose and set up the simplest, most effective solution tailored precisely to your sales workflow.

How do we ensure great adoption?

We configure your CRM based on proven UX principles - removing unnecessary clutter and complexity. Your team gets a clean, intuitive interface designed specifically around your sales process, ensuring high adoption from day one. Plus, we talk to sales reps beforehand, ensuring their needs are heard and we get their buy-in.

What you get

For SMEs, a well-implemented CRM typically pays for itself within 2-3 months. Here is how:

  • Reduce sales admin time by up to 50%. Your sales team spends less time on manual data updates and data entry, freeing up at least 5 hours per rep each week.
  • Improve deal closing rate by 15-25%. With automated follow-ups and better pipeline visibility, your team quickly identifies and closes more qualified leads.
  • Achieve near-100% CRM adoption. Thanks to our intuitive configuration and hands-on training, your team genuinely embraces the new CRM, eliminating wasted investment.
  • Improve revenue and profits. With real-time clarity on sales performance there will be no more guessing, allowing you to make data-based decisions.

Our pragmatic approach

Week 1 (discovery & CRM recommendation): we quickly review your sales operations and present a clear recommendation on which CRM (or CRMs) suits your business best.

Weeks 2-3 (configuration & setup): we set up your CRM to match your exact workflow, integrating seamlessly with your existing tools and keeping it simple. We also automate tens of manual tasks, such as reminders, data sync, calculations, document generation, and others.

Week 4 (team training & launch): your team receives hands-on training, ensuring they’re confident, comfortable, and ready to use the system from day one.

Week 5-8 (support & improvements): we remain fully available, monitoring adoption closely, answering questions, and fine-tuning your CRM to ensure it delivers real value. Thanks to our low-code/no-code approach, most adjustments take just 1-2 days, so your CRM always stays aligned with your evolving business needs.

We've configured CRMs for teams ranging from dental clinics to B2B consulting organizations. In every case, the real value wasn’t the tool itself – it was the clear process and measurable results.

So what's next?

Let’s talk about your situation – in 30 minutes, we’ll help you understand which CRMs could fit your business best. Book a free CRM strategy session.

Frequently asked questions (FAQs)

What can I automate in my business?

Long story short - you can automate any task that doesn’t require human judgement or in-person relationship building. Here are just a few examples:
- Lead Handling & Engagement: AI lead research, lead routing, email nurturing & follow-ups.
‍- CRM & Data Management: CRM data entry from website leads, AI data enhancement, data sync between systems.
‍- Meetings & Scheduling: reminders for follow ups, auto-syncing meeting notes to CRM.
‍- Proposals, Contracts & Payments: proposal and quote generation, invoice generation & payment reminders, AI data extraction from documents.
‍- Sales Performance & Reporting: sales performance reports generation, real-time alerts on sales pipeline trends, weekly sales performance overview emails to stakeholders.

Do I need to change my CRM or sales tools to work with you?

Not at all. If your current tools work well, we’ll build around them and make sure they’re properly integrated - no need to replace what’s already working. And if your tools are slowing you down, we’ll help you choose better options. The good news is, modern integrations are faster and cheaper than ever, so we can easily connect your systems and add new tools as your needs grow.

What kind of tools do you use and recommend?

We have hands-on experience with 10+ CRMs (Pipedrive, Freshsales, others), multiple productivity tools (Asana, Airtable, others) and all major automation platforms (Zapier, make.com, n8n). We recommend tools based on what fits your unique business needs - not what’s popular. We focus on cloud-based CRMs with emphasis on intuitive design, automation tools that reduce manual work, AI models that deliver the most precise results. With no-code/low-code tools, you stay flexible and independent from developers.

How long does it take to see results?

Every business is different, but we focus on quick wins first - most clients feel the impact in a matter of weeks. We can set up and test a simple automation (e.g., data sync from your CRM to Project Management software) in 1 day, while a complex CRM implementation with multiple integrations and automations could take up to 2 months.

My team struggles with adopting new tools - how do you handle that?

Adoption is not just about training - it’s about buy-in. We make sure your team sees the value in the changes (e.g., saved time on proposal generation or data entry), and we’re there to support them and improve the tools based on their feedback for at least a month after implementation.

How much does it cost?

Every project is tailored, but we always focus on cost-effective solutions with clear ROI. We don’t recommend anything unless we’re confident it will save you more money than it costs. Typical CRM and automation projects for a 8-person team range from €5k to €12k. And there are no hidden costs: we provide transparent pricing upfront for the whole implementation.

How do you measure success?

Success is measured in time saved, sales growth, and process efficiency. We track clear KPIs so you always see the impact. When it comes to automation initiatives, we aim for 1-2 months ROI.

What’s the first step?

Book a free consultation. You’ll leave with insights and practical next steps - whether you work with us or not.

What makes you different from sales consultants?

We don’t just recommend changes - we implement them. We’re in the trenches with you, ensuring every adjustment delivers measurable value.

By automating processes with Maven Labs, each sales rep saves 25+ hours per month. This enables increased sales without additional hires. We work faster, calmer, and more accurately.
Aivaras Antonevičius
Head of Sales, Reenpro
Maven Labs helped us see exactly where we were losing leads and what could be fixed with automation. The new CRM is easy to use, and now we have full visibility—so we’re getting more new patients with the same ad spend.
Denas Danyla
CEO, Skaitmeninės Šypsenos
We assumed our process was too complex for a CRM. But Maven Labs setup gave us the visibility we needed to cut mistakes and focus on what’s actually working, helping us achieve 50% YoY growth.
Arnas Rauba
CEO, Exxpa